Update the Software File
This screen is used to add or change software in use at your organization.
A Software ID field will be incremented by 1 each time you add a record. A list box is provided to let you select the computer the software is installed on. The program name can be selected from the drop down list box of Application Names. If you are adding a new program which has not already been setup you can just type the new application name in the list box and it will be added to the lookup table. A field is provided to let you record the version number of the program. You can next select the Vendor from the drop down list box and also enter the purchase type. This may be different from the Site License type. For example, the purchase may have been a one time order, or may be from a blanket purchase order. The Assigned User will be filled in based on the Installed On PC field. You can then enter the cost of the program. The Manufacturer can be selected from the drop down list box populated from the Mfgs lookup table. You can next enter the License type, such as Site or Individual. You can either type the Date Acquired or use the pop up calendar to select the date of the purchase. Serial Number and CD Key fields are also provided for those that want to record this information.
You can also record the Purchase Order number and Invoice number for the purchase. Sometimes a support contract may be purchased with software (not my software, though. Support is free to registered users, just limited to email). So I have provided a Y or N field to indicate if a support contract has been purchased, a Contract ID field, and a support Expiration Date field as well.
Finally, I have provided a large Notes field for any additional information you want to record.